Request for Proposal - Construction Manager

Announcement

Nucleus: Kentucky’s Life Sciences and Innovation Center is issuing a Request for Proposal (RFP) for the services of a Construction Manager. The Construction Manager will assist in the overall organization, coordination, management and administration required for the Haymarket Research Park – Phase One Project, a new 100,000 to 150,000 square foot office building located in downtown Louisville, Kentucky. The Construction Manager is responsible for overseeing a functionally and financially viable project that will be completed on time, within authorized cost, and to the required quality standards.

Proposals will be received until May 14, 2010, 4:00 PM, EDT.

Updates

4/11/10 The complete RFP, containing Construction Manager’s duties and responsibilities, property information and application guidance, is available for download.


4/19/10 No more questions regarding the RFP will be accepted.


4/23/10 Questions and answers are posted to the Nucleus website. See below.


5/14/10 Proposals will be received today until 4:00 PM, EDT. After 4PM, Nucleus will no longer be accepting responses to the RFP.


6/2/2010 Six firms have been selected for in-person presentations and interviews, to be held on June 10, 2010. The six companies are: Codell Construction Co.; Hunt/Able, A Joint Venture; Messer Construction Co.; Sullivan & Cozart, Inc.; Wehr Constructors; and Whittenberg Construction Co.

Questions & Answers

Question One: Does the fee structure, per article 6, item I, include on-site general requirements such as superintendent, safety, project office, temporary utilities, owner’s office, final cleaning, on site computer, fax, phones, etc?
Answer: The respondent should spell out in detail the services and expenses covered in their proposed fee schedule along with a detailed outline of the expenses you are proposing will be paid by the owner. Please provide:
• A detailed outline of the Scope of Services you will provide to Nucleus and the approach you will use to carry out those services.
• A detailed outline of the services to be provided by others and what role you expect to play in the selection and oversight of other team members.
• A detailed break down of your proposed fee schedule and how it will be calculated (to include services provided by the respondent as well as any fees charged for overseeing the work of others).


Question Two: Please provide a list of items/activities that the CM shall include within the General Conditions or “fees charged for overseeing the work of others.” This will be beneficial for each submitting CM because it will ensure that all are on the same level/playing field when the fees are compared. There are many items that could fall under this category; for example: Superintendent, Job Site Office, Temporary Electric, Temporary Water, Dumpsters, Superintendent Truck, Superintendent Phone, Office Phone, Temporary Heat, Project Manager, Project Engineer, and so on. Typically, this would only include items associated with an onsite office/staff. All other items like dumpsters, utilities, etc are considered construction costs, rather than overhead.
Answer: The respondent should spell out in detail the services and expenses covered in their proposed fee schedule along with a detailed outline of the expenses you are proposing will be paid by the owner. Please provide:
• A detailed outline of the Scope of Services you will provide to Nucleus and the approach you will use to carry out those services.
• A detailed outline of the services to be provided by others and what role you expect to play in the selection and oversight of other team members.
• A detailed break down of your proposed fee schedule and how it will be calculated (to include services provided by the respondent as well as any fees charged for overseeing the work of others).


Question Three: Is there a timeline for constructing the first building in the development? In 2010?
Answer: Nucleus plans to proceed with construction as soon as the plans are finished and ready to be bid.


Question Four: Based on the concept plans, is there a timeline on developing the remainder of the site? In 2010 or 2011?
Answer: Nucleus plans to proceed with the planning for Phase II once Phase I is completed.


Question Five: The scope of work includes programming and tenant recruitment. Will this include tenant planning and fit-out? What percentage of the building should be assumed to be fitted out for Phase 1 services?
Answer: The RFP as drafted contemplates the construction of a core shell office building. Individual tenant planning and fit-out will be the responsibility of the tenant and is not included as part of the RFP.


Question Six: If the proposer is submitting as a complete team (architect included), is the fee submittal to be reflective of the CM services only or are all architectural fees to be included as well? If architectural fees are to be included, clarity on question 2 is needed.
Answer: If the proposer is submitting as a complete team (architect included) the fee proposal needs to be broken out separately for each service. Identify all fees to be charged for the CM services and separately identify all fees to be charged for architectural services.


Question Seven: When determining project fees, should core & shell and tenant work be included as separate line items?
Answer: Yes


Question Eight: The RFP references a selection "committee." Who are the individuals on this committee?
Answer: They have not been appointed as of this date.


Question Nine: The RFP indicates that the CM is responsible for tenant recruitment assistance. Please clarify the expectations and responsibilities.
Answer: The goal is to treat the project planning, design and construction as integrated tasks within the construction program. The various tasks will be assigned to a Construction Team consisting of Nucleus, the Construction Manager and the Architect. The Construction Team will work with Nucleus on the overall planning, co-ordination and control of the Phase I Development Project from inception to completion with the aim of meeting Nucleus’s requirements. As an integral member of the Construction Team the CM will be expected to work with the other members of the team to help identify, and recruit tenants for the property. The CM will be called upon to explain the advantages and merits of the property to potential tenants as well as projections of possible occupancy costs.